Planning Guide

Site Visits
Our staff will assist you with ideas for special events and off-site meeting venues. Let us coordinate a site visit and introduce you to various venues (so there are no surprises.)

Attendance Builders
We can help build excitement with attendees for San Marcos as the location for your event. Customize one of our collateral templates boasting destination attributes as an e-mail blast or print piece to promote your conference the year prior and leading up to the event.

Attendee Bags
Tote bags are provided for conferences and events that generate San Marcos hotel room nights.

Local Vendor Liaison
The SMCVB works closely with local catering, meeting venues, transportation, decorators and entertainment to make your event unforgettable. We will provide you with the necessary contacts who can help coordinate all of your event details.

Opening Session Assistance
The servicing staff will help you organize a welcome address, posting of colors, singing of national anthem, invocation, as well as obtaining welcome letters for your conference book.
Transportation Coordination
We offer local coordination assistance to groups utilizing multiple San Marcos hotels and the City of San Marcos Conference Center. Your RFP will be sent to a list of preferred vendors.

On-Site Collateral
Various visitor brochures and customized maps are provided to enhance your delegates’ experience in San Marcos. A tabletop display with literature stands featuring attractions and dining guide is also available.

Photos may be requested and used for a variety of purposes, including program covers, event websites and promotional pieces.

Give Back Program
Are your members community minded? Give back to the San Marcos community. Let us show you how!

Additional Services 
Please contact the San Marcos Convention and Visitor Bureau for assistance with your meeting.
Denise Pardo: 512-393-5933

Let Us Help

San Marcos CVB Services | San Marcos, Texas Convention and Visitor Bureau